Being prepared makes hosting a party a much smoother process. Here are a few tips to consider when getting started.
When choosing a date, the availability of people, entertainment and venues can potentially be impacted by …
The party time
Shorter parties are best for young kids:
Mornings are often best as kids are fresh. It also saves little ones being exhausted by the end of the day with anticipation of the party.
As kids start school, naps are no longer an issue and attention spans are greater party times can be longer, 2-3 hours is long enough.
When selecting any venue you need to ensure...
The guest list
When planning your guest list consider …
Be sensitive on how invitations are distributed. It might be handy to put the invites in kid’s pigeon-holes but it is also obvious who is and isn’t invited to an event.
Sticking a magnet on the back of the invitation is a great way to ensure the invite makes it to the fridge door and isn’t lost.
Include a photo of the person holding the party - great for when kids are little and receive lots of invitations from play school and friends. It helps the parents know which child is holding the party.
Your invitation should be clearly legible and include the following…
- Who is invited?
- Whose party it is (and their age – it can be embarrassing turning up with the wrong age on a card)
- The time and duration of the party (so parents can plan to stay or drop off and pick up as needed)
- The day and date of the party (including the day helps people quickly assess availability when children or parents have regular weekly events ie sports)
- special instructions:
- party theme
- special things to bring or wear
- if you require advice on special diets
- if you are serving meals or just cake and party food
- if parents or siblings are expected to stay
- special directions or parking options
- RSVP details
- Who to RSVP to – include the name and relationship to the child ie RSVP to Erica (Jackie’s Mum). Often parents know the children but not the name of their parent or guardian
- RSVP date
- if an RSVP is required for siblings or parents who might be staying so catering or extra party supplies are required
- How to RSVP – mobile, email, in person. Providing a couple of options provides flexibility for people to RSVP more easily
The party welcomeMake sure people feel welcome as soon as they arrive by putting a welcome sign or some balloons at the entrance. This makes the venue easy to spot and ensures people feel confident they are in the right place.
The unexpected guest
The misbehaving guest
The role of the party child
Opening presents after the party can…
It’s not fun having to clean up after a busy day setting up and running a party.