The venue is suitable for the number of guests (including potential parents and siblings) even when the whether changes.
Can you child proof the area for your party or quarantine areas you don't want visitors going?
Is it safe - are kids secured from broken fences near busy roads, kept out of pool areas, away from creeks, ponds, beaches etc?
How accessible is the venue (parking availability or time restrictions, transport etc)?
Hiring Scout halls, community centres
Can you plug in a music player for games or background music?
What control do you have over heating and air-conditioning?
What catering equipment do you need to bring or is supplied (cutlery, cups etc)?
What facilities are available and how do you use them (ovens, microwaves, instant hot water etc)?
What insurance requirements are there?
What cleaning up equipment do you need to bring or is supplied (where are recycling bins, do you need to take rubbish off site with you when finished)?
How do you arrange access for set up?
What do you do at end of event ie return keys etc?
Accessibility to toilets – do they need to be unlocked?
Parks, playgrounds and public spaces
Do you need to book? Some councils/national park rangers will cordon off an area for your party if you pre-book and a fee may be required. Check with your local council about public space bookings if you are not sure.
What restrictions does the council impose ie alcohol may not be consumed in certain areas, noise limits or short term parking limits may apply.
Location and cleanliness of toilets (do you need to bring toilet paper and soap)?
Is it safe – are kids near busy roads, rock face drops creeks/ponds/beaches etc?
How accessible is the venue (parking, transport etc)?
What shelter is available if it rains or is very hot?
Do you need to bring tables and picnic rugs or are there some facilities there?
Professional party venues
Minimum and maximum numbers and the corresponding costs.
Exactly what is covered for your event, do they just supply the venue or is it all inclusive (food, entertainment and cleaning up).
What entertainment options are there?
Can they cater for special requirements ie allergies?
Can they provide drinks or catering for attending adults/siblings and any cost involved?
What cake options are there? Can you supply your own or do you need to order one from them? Is the cake extra or included?
What time restrictions are there?
How accessible is the venue (parking, transport, disability etc)?
How you need to manage extra guests or guests that don’t show – is there a cost involved?